#Blank expense report template how to
#Blank expense report template free

If you're stuck with this frustrating system, at least you'll have a reliable tool to speed up claims. If you're in that position today, your best weapon is a good expense report template. So expense reports give employees a way to be reimbursed for payments that should really have been made with company money in the first place. But unless they have their own company card, they usually pay up front, then submit an expense report for reimbursement.

These are business costs, and employees clearly shouldn't have to pay for them out of their own pocket. These could be for food, travel, or for stationery supplies for a conference. Traveling employees (salespeople or staff attending conferences for example) naturally incur costs.

#Blank expense report template how to

Keep reading and we'll show you exactly how to get rid of this tedious process.įor now, companies rely on expense claims because they don't have a better option. After all, it's the way most companies have done this for as long as anyone can remember.īut there are far better options available. You may think that paper expense claims are the only way to reimburse employees. Very soon, expense reports will be dead for good. Why businesses really use expense reports

But if you're stuck with them and need a simple, ready-to-use Excel or Google Sheet template, here's the only one you need: We're about to explore all the many reasons why expense reports aren't the best system.

#Blank expense report template free

Free expense form template to track business expenses It's a common exercise for salespeople (especially) to spend a whole Friday afternoon filling out Excel sheets and getting their receipts in order. They save every receipt and proof of purchase, and then file an expense report (or 'expense claim') once they're back in the office.įor those who travel often, this is usually a monthly chore. If the employee doesn't have easy access to a company credit card, they'll typically pay for meals and transport with their own money, and the company will reimburse them at a later date. The most common instance of this is during business travel. Here's how it works.įrom time to time, an employee will need to spend their own money in the function of their job. And this is what our free template will help you produce. So a company definitely needs to know how much it spends.īut it's the second scenario above that we're interested in for this article. The amount of tax a business pays will usually take into account its net profits - revenue generated minus expenditure. The first case is an important part of running a company, especially come tax season. Though different, the two serve a similar purpose: to keep a clear record of company spending. Just don't forget to add your receipts when you hand it in! What is an expense report?Īn expense report can be one of two things:Ī detailed log of all the expenses a company has incurred over a month, quarter, year, or other period orĪ record of the expenses incurred by an employee on behalf of the company as part of their role. Thanks to the right formulae, the total amount automatically gets updated (ok, it's just a simple sum but still.) - that means no more calculation mistakes when handing it in!ĭownload the expense claim form above, and feel free to adjust it to your liking by changing how it works, adding extra fields or slapping on your own company logo. All you need to do is fill out the description, date and price per item. The template is already set up with the right fields for common expense categories like hotels, transport, and restaurants. It has everything you need, and nothing you don't - all handcrafted by our expense management experts. We’re on a mission to make your life easier, so we've put together this simple and easy expense report template.